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Weedon Football Club Handbook 2017/18

Weedon Football Club Committee Members

Main Committee

Honouree Life Presidents – Cyril Marriot & Bill Matthews

Chairman: Gavin Oliff        
Joint Vice Chairmen:  Edward Phelan & Lee Escott                 
Secretary: Danny Chapman 
Treasurer: Danny Chapman         
Welfare Officer: Sam Chambers
Assistant Club Welfare Officer: Danny Chapman
Communication and Community Officer: Edward Phelan
Club Development Officer: Tom Bacon
Facilities Management Officer: Stuart Oakensen
Committee Members: Andy Evans, Andy Waterhouse, Hannah Barnett, Jen Whyatt-Sames, Andrea Bacon, Matt Edwards

Adults Manager: Jordan Bangs & James Keith
Under 15sManager: Eric Ross & Martyn Crushing
Under 14s Managers: Kyle Taylor & Tom Bacon
Under 13s Yellow Manager: Ed Phelan & Leonie Hopcarft
Under 12s Navy Managers: Stuart Oakensen & Andy Waterhouse
Under 12s Yellow Manager: Steve Medcraft 
Under 11s Manager: Andy Evans 
Under 10s Manager: Lee Escott & Gavin Oliff
Under 9s Managers: Dean Gardener & Gavin Street
Under 8s Managers: Andy Waterhouse & Stuart Oakensen
Under 7s Managers: 

Contact Number: 07840842841

We are always looking for dedicated players and non players to join the committee.  If you are interested please contact any of the above Weedon Football Club representatives.

Weedon FC Health & Safety Officer – Tony Wincott
Grounds man – Darren Meedx

Weedon Football Club Rules

• The club shall be called WEEDON FOOTBALL CLUB

• The objects of the club shall be to arrange association football matches and social
activities for its members.

Status of Rules
• These rules (Club Rules) form a binding agreement between each member of the club.

Rules and Regulations

• The club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association. The rules and regulations of the Football Association Limited and parent County Football Association and any league or competition to which the club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

• The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited ("The FA"), County Football Association to which the Club is affiliated ("Parent County Association") and Competitions in which the Club participates, for the time being in force.

• No alteration to the Club Rules shall be effective without prior written approval by the parent association.

• The club will also abide by the Football Association’s Child Protection Policies and Procedures. Code of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

• Each Player will response to initial text within 48 hours of receiving it, if you don’t
you will be assumed as not available for the forthcoming match and fine £1 for late response.

• If a player responses later than 48 hours and gives a valid reason why they could not response earlier they the fine maybe dropped.

• If a player drops out 48 hours before a match without a valid reason they will be fine £2.

• If a player drops out 24 hours before a match without a valid reason they will be fine £5.

• If a player doesn’t turn up for a match without contacting the manager, they will be fine £10 and not allowed to play for the club again, until an apology has been given to the manager and team.

• The person, who drives to away game 30+ miles, will not need to pay subs.

Club Membership
• The members of the club from time to time shall be those persons listed in the resister of members (the Membership Register), which shall be maintained by the club secretary.

• Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the club. Election to membership shall be at the sole discretion of the club committee. Membership shall become effective upon an applicant’s name being entered in the Membership register.

• In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

• The Football Association and County Association shall be given access to the Membership Register on demand.

• Any member of Weedon FC engaged on official business i.e. playing or representing the club in any other capacity will conduct themselves in such a manner as to give credit to the club.

• All inter club awards will be conducted by the committee.

Annual Membership Fees

• An annual fee payable by each member shall be determined by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

• The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

• Weedon Football Club Committee has set the 2020/21 subscription fee at £200 junior member and adults at £25.

• Weedon FC do offer a bursary for anyone that cannot afford to pay the cost of the fees. Anyone who wants to apply for the bursary must do so in writing with there reason and it must be agreed upon by the committee.

Match Fees (Adults Only)
• All match fees (as set at the AGM) should be paid before every match.

• Weedon Football Club Committee has set the 2020/21 per match fee for each player as follows;
£5.00 subs per match fee
£3.00 student discount per match fee
£2.00 for used substitutes

Match Days: Home Team
Before every HOME game, the members of the Weedon FC Management committee & players must try and ensure that:
• The plastic goal is set up on the side on the pitch near the container for the team shooting towards the houses to warm-up in. After kick off the goal is to be either taken down or moved in front of the container, to stop anyone kicking the ball against the fences.

• The home team is to be told before every game, that Weedon FC & the Community do not tolerate any use of foul and abusive language.

• The referee is to be told before every game, that Weedon FC & the Community do not tolerate any use of foul and abusive language.

• The opposition is to be told before every game, that Weedon FC & the Community do not tolerate any use of foul and abusive language.

• At each Home Game Three players will be asked to turn up early, to set up the pitch and changing, this will be done on a rota and the players will be given two weeks or more notice and if they cannot do that day they will be expected to let the manager know no later than a week before hand.

The Players’ responsibilities are:
• They conducted themselves in the appropriate manner when representing Weedon FC.

• To ensure that the changing rooms are clean and tidy before the match.

• To ensure that the half time drinks are in both the referees and away changing rooms.

• To ensure that the pitch are marked out, the nets are put up and pegged down, river is block up, the net is out, and that the water bottles are filled up.

• Finally, to ensure that all the kit is back in the kit bag and that all the changing rooms are swept out.


Resignation & Expulsion
• A member shall cease to be a member of the club if, and from the date on which, he/she gives notice to the club committee of their resignation. A member whose annual membership fee or further subscription is more than two months in arrears shall be deemed to have resigned.

• The club committee shall have the power to expel a member when, in their opinion, it would not be in the interest of the club for them to remain a member. There shall be no appeal procedures.

• A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income & assets of the club (club property).

Balls Going Over the Railway Fence
• No player is to retrieve any balls that go over the railway fence, instead they need to make either Dave Rogers or a Person from the Management Team, who will resolve this issue.

Club Committee
• The club shall be governed by the Chairperson, Vice-Chairman, Secretary and Treasurer and a general Committee of a number which will be decided at the AGM. Team managers will be appointed by the Committee; further members may be co-opted at the Committee’s discretion.

• Each club officer and club committee member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Extraordinary General meeting (EGM). One person may hold no more than two positions of club officer at any time. The club committee shall be responsible for the management of all the affairs of the club. Decisions of the club committee shall be made by a simple majority of those attending the club committee meeting. The chairperson of the club committee meeting shall have a casting vote in the event of a tie. Meetings of the club committee shall be chaired by 50% of the Committee will constitute a quorum.

• Decisions of the club committee at meetings shall be entered into the minute book of the club to be maintained by the club secretary. • Any Committee member being absent from three consecutive meetings without written or adequate explanation shall cease to be a member of the Committee pending the vote of the Committee.

• Any member of the club committee may call a meeting of the club committee by giving not less than seven day’s notice to all members of the club commit.

• The club committee shall hold not less than four meetings a year.

• An outgoing member of the club committee may be re-elected. Any vacancy on the club committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining club committee members and approved by a simple majority of the remaining club committee members.

• Save as provided for in the rules and regulations of the Football Association to which the club is affiliated, the club committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the club rules.

• The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

Annual and Extraordinary General Meeting
An Annual General Meeting (AGM) shall be held each year to:
• Receive a report of the activities of the club over the previous year.

• Receive a report of the club’s finances over the previous year.

• Elect the members of the club committee.

• Consider any other business.

• Nominations for the election of members as club officers or as members of the club committee shall be made in writing by the proposal and seconded, both of whom must be existing members of the club , to the club secretary not less than 14 days before the AGM. Notice any resolution to be proposed at the AGM shall be given in writing to the club secretary not less than 14 days before the meeting.

• An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

• The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.

• The quorum for a General Meeting shall be.......... .

• The Chairperson, or in their absence a member selected by the club committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the chairperson of the Meeting shall have a casting vote.

• The club secretary, or in their absence a member of the club committee, shall enter Minutes of General Meeting into the minute book of the club.

Club Teams
• At its first meeting following each AGM, the club committee shall appoint a club member to be responsible for each of the club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present a written report of activities of the team to the club committee at its last meeting prior to an AGM.

• Any player who signed for Weedon FC makes themselves available for selection to any team. Any player selected for a match who is subsequently unable to play must notify the team manager at least two days before the match wherever possible.

• For all home matches players are expected to help putting up the nets, marking out the pitch, clean out the changing rooms and putting out the corner flags.

• In the event of a team winning a league trophy for which the league supplies a number of mementoes; those mementoes will go the players playing the most games.

• A team manager or committee members to be present at all organised training sessions and have the say as to the content of the session. Only players signed for Weedon FC can participate in training sessions unless agreed by attending manager/committee member.

• Any player grievances to be address via a Committee member who shall report where necessary, to the next Committee meeting. Club Finances.

• A bank account shall be opened and maintained in the name of the club (the Club Account). Designated account signatories shall be the club chairperson, the club secretary and the treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the club shall be received by the treasurer and deposition in the Club account.

• The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited

• The club committee shall have power to authorize the payment of remuneration and expenses to any member to the club and to any other person or persons for services rendered the club.

• The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

• The Club may also in connection with the sports purposes of the Club:

• sell and supply food, drink and related sports clothing and equipment;

• employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;

• pay for reasonable hospitality for visiting teams and guests; and

• indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

• The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.

• The Club shall prepare an annual "Financial Statement", in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.

• The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer ("the Custodians"),who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

• The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

• On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.

• The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

• The club shall prepare an annual financial statement in such form as shall be published by the Football Association from time to time.

• All fines must be paid to the Club Treasurer within 7 days of notification. Any match fees, race night money or any other monies due to the Club must be paid within 7 days, failure to do so will result in suspension from All Club Activities.

• A resolution to dissolve the club shall only be proposed at the General Meeting and shall be carried by a majority of at least three quarters of the members present.

• The dissolution shall take effect from the date of the resolution and the members of the club committee shall be responsible for the winding up of the assets and liabilities of the club.

• Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related community sports.

Our Sponsors

First Team Sponsors

Under 12s Navy Team Sponsor

Under 9s Team Sponsor 

Under 15s Team Sponsor

Under 12s Yellow Team Sponsor

Under 8s Team Sponsor

Under 14s Team Sponsor

Under 11s Team Sponsor

After Match Facilities & Tracksuit Sponsors

Under 13s Team Sponsor

Under 10s Team Sponsor 

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